Notice of Privacy Practices

Elite Health & Wellness LLC / Dr. Nicole Tatro
824 W. Lakeshore Dr, Suite 3
Colchester, VT 05446
802-827-0877

Effective Date: August 4, 2023 — Updated May 7, 2025

Notice of Privacy Practices

This notice explains how your medical information may be used, disclosed, and how you can access it. Please read it carefully.

We respect your privacy and are committed to protecting your health information. This notice describes how we may use and share your medical information and explains your rights under the Health Insurance Portability and Accountability Act (HIPAA).

If you have questions, please contact our Privacy Officer at the contact information listed above.

A. How We May Use or Disclose Your Health Information

We use your health information to provide care, obtain payment, and manage our operations. Common examples include:

Treatment: Sharing information with other providers, pharmacists, labs, or family members involved in your care.
Payment: Submitting required details to your insurer or billing third parties.
Health Care Operations: Quality reviews, staff training, audits, and business management.
Appointment Reminders: Contacting you by phone, voicemail, text, or email.
Sign-In Procedures: Name used for sign-in or to call you from the waiting room.
Family Notification: Informing family members or caretakers in emergencies or with your permission.
Marketing: Only permitted without payment or with your written consent, except in very limited treatment-related cases.
Sale of Information: Never permitted without your explicit written authorization.
Legal Requirements: Disclosures required by law (e.g., abuse reporting, law enforcement, court orders).
Public Health: Reports to health departments (disease, reactions, recalls).
Oversight Agencies: Health audits, licensing boards.
Legal Proceedings: Court orders or legally permitted subpoenas.
Law Enforcement: For specific legal reasons or threats to safety.
Coroners & Funeral Directors: To fulfill legal duties after death.
Organ Donation: Coordinating donation or transplantation.
Public Safety: To prevent or reduce serious threats.
Immunization Proof: For schools, with permission.
Government Functions: Military, national security, or correctional facilities.
Workers’ Compensation: As required by state law.
Change of Ownership: Your records may transfer to a new owner if our practice is sold.
Breach Notification: You’ll be notified in the event of a data breach.
Students/Interns: May observe or assist in your care unless you object.
Research: Only with appropriate oversight or your written consent.
Fundraising: We may contact you unless you opt out.
Business Associates: Third parties performing services must protect your information.

B. When We Need Your Authorization

Any other use or disclosure not listed above will only be done with your written authorization. You can revoke that permission at any time.

C. Your Rights

You have the right to:

Request Restrictions: Limit how we use or share your information.
Request Confidential Communications: Receive information at specific addresses or methods.
Access Your Records: View or request copies of your records (reasonable fees may apply).
Request Amendments: Ask us to fix incorrect or incomplete information.
Request an Accounting: Ask for a list of disclosures (with certain exceptions).
Receive a Copy of This Notice: Paper or electronic.

D. Updates to This Policy

We may change this notice at any time. The updated version will be posted in our office and on our website, and it will apply to all information we maintain.

E. Complaints

If you believe your privacy rights have been violated, contact our Privacy Officer at the address listed above. You may also file a complaint with:

U.S. Department of Health and Human Services
200 Independence Ave SW
Washington, DC 20201
www.hhs.gov/ocr/privacy/hipaa/complaints

You will not be retaliated against for filing a complaint.

Last updated: May 7, 2025

Notice of Privacy Practices